Case Studies
What Happens When Your Follow-Up Gets a Brain
These case studies show how CEOs, operators, and investor-led teams use the
AI Automation Network (AIAN) to turn missed calls and messy follow-up into
booked jobs, demos, and deals across channels.
- Missed calls that never turn into booked jobs or visits.
- Leads sitting in the CRM with no clear next step.
- SDRs and front desk staff buried in manual follow-up.
- No single view of seller, buyer, and client pipelines.
- Leadership guessing where deals die between tools.
Built for home services, medspas, B2B SaaS, and serious real estate investors
who want fewer leaks, faster follow-up, and calmer pipelines.
Featured Case Studies
A mix of home services, B2B SaaS, medspa, and investor-led real estate firms.
Each story shows how the 6 AI agents work together as one system.
Home Services — 123 New Jobs in 60 Days
A multi-location home services brand was leaking revenue through missed
calls and slow follow-up. CallMaster Pro, CRM Intelligence, and
MessageMaster Pro turned their phone and inbox into a 24/7 booking system.
See Case Study →
B2B SaaS — 2× Qualified Demos
SDRs were buried in manual outreach. LinkedIn Growth, SocialGenius, and
CRM Intelligence helped them focus only on warm, sales-ready deals.
See Case Study →
MedSpa — 41% Fewer No-Shows
A busy medspa cut no-shows and filled slow days automatically with
CallMaster Pro, SocialGenius, and MessageMaster Pro.
See Case Study →
REI Firm — 6 Pipelines, One System
An investor-led REI group unified seller, buyer, agent, and lender
pipelines by running all six AI agents through one AIAN workspace.
See Case Study →
How a Home Services Brand Turned Missed Calls into 123 New Jobs in 60 Days
After years of growth through word-of-mouth, this home services company hit a ceiling.
Calls were missed, messages were delayed, and staff bounced between apps just to keep up.
AIAN gave them one communication brain that caught more demand and turned it into booked jobs.
The Challenge
- 32–40% of inbound calls went to voicemail during busy hours.
- Staff used spreadsheets, a basic CRM, and cell phones to follow up.
- Response time for new leads was often 4–12 hours.
- Leadership had no clear view of how many leads were slipping away.
What We Implemented
- CallMaster Pro: AI phone agent to answer, qualify, and book jobs when staff was busy or after hours.
- CRM Intelligence: Central CRM with lead scoring and clear pipeline stages.
- MessageMaster Pro: Follow-up and reactivation flows for quotes, estimates, and past customers.
First 60 Days with AIAN
- 123 new booked jobs tied directly to AIAN workflows.
- Missed-call rate cut by 57% during peak hours.
- Average first-response time dropped to under 3 minutes.
- 29% more repeat jobs from reactivated past customers.
How a B2B SaaS Team Doubled Qualified Demos Without Adding Headcount
This B2B SaaS company had a strong product but a tired outbound motion.
SDRs copied and pasted messages, forgot follow-ups, and lived in spreadsheets.
With AIAN, they built an outbound system that runs daily without burning out the team.
The Challenge
- Outreach spread across LinkedIn, email, and sheets with no shared view.
- Follow-ups were inconsistent, so many warm threads went cold.
- Leadership lacked clear reporting on which channels created demos.
What We Implemented
- LinkedIn Growth: Multi-step outreach flows targeting ideal buyers.
- SocialGenius: Weekly content engine and engagement workflows for founders.
- CRM Intelligence + MessageMaster Pro: Unified CRM with nurture and “went cold” sequences.
First 90 Days with AIAN
- 2× increase in qualified demos without hiring extra SDRs.
- 36% lift in outbound reply rates.
- Clear source-of-truth reporting on which campaigns drive revenue.
How a MedSpa Cut No-Shows by 41% and Filled Slow Days Automatically
This medspa had strong demand but weak follow-through. Staff chased confirmations
by hand and lost hours trying to fill cancellations. AIAN turned all of that
into a simple, predictable flow.
The Challenge
- High no-show rate on consults and treatments.
- Front desk overwhelmed by calls, DMs, and text messages.
- No easy way to rebook cancellations or fill slow mid-week slots.
What We Implemented
- CallMaster Pro: AI phone agent for routine questions, bookings, and reschedules.
- SocialGenius & Search Visibility: Demand focused on their most profitable services.
- MessageMaster Pro: Reminder flows, two-way SMS, and priority waitlist automations.
First 60 Days with AIAN
- 41% drop in no-shows across core treatments.
- 22% increase in completed appointments on slow days.
- 8–10 hours a week saved by the front desk team.
How an Investor-Led REI Firm Centralized 6 Pipelines in One System
This REI group ran multiple campaigns across markets and strategies. Data lived in
several CRMs, ad managers, and shared folders. With AIAN, they turned six scattered
pipelines into one investor-ready operating system.
The Challenge
- Separate tools for sellers, buyers, agents, and private lenders.
- Inconsistent follow-up from PPC, cold calls, and social.
- No simple view of where each opportunity sat in the deal flow.
What We Implemented
- All 6 AI Agents: Calls, CRM, LinkedIn, social, search, and messaging unified in one AIAN workspace.
- Dedicated REI funnels at rei.aiautomationnetwork.com and investor portals tied back into AIAN.
- Playbooks for sellers, buyers, JV partners, and lenders inside a single pipeline.
First 120 Days with AIAN
- 6 separate pipelines consolidated into one system.
- 20–30 hours per week saved across the acquisitions and dispo teams.
- Faster decisions on which leads to call, text, or send to partners.
Ready to Write Your Own AIAN Case Study?
If your team lives and dies by calls, messages, and follow-up, you don’t need
another app. You need one communication brain that ties it all together.
That’s what the AI Automation Network (AIAN) is built to do.
